Wednesday 27 January 2016

Why I Never Use The Word 'Busy'

It all started when, every week, an unemployed friend would ask me how my week had been, to which I invariably replied 'Busy!'. As time went by, he began answering the question for me: 'Busy?' I felt mightily uncomfortable as I highlighted the major difference between my week and his: I was 'busy' and fulfilled, he was largely at a loose end as he applied for job after job, consequently feeling very unfulfilled. I decided to stop saying I was busy, instead telling him some of the things I'd been doing instead, making for much more interesting conversation.

I decided to completely stop using the word - not to colleagues, not to my wife and not to my friends. By definition I was, and still am, busy, but I ceased to describe myself so.

Apart from boring people with a one word answer when they genuinely enquired about my week, there has been another benefit too:

In telling others that I was busy, I was telling myself that I was busy too. And in telling myself that I was busy, I told myself that I didn't have enough time to do everything that I needed to do. I found myself writing things off before I even had a chance to look at my schedule - 'How could I possibly fit that in? I'm way too busy.'

Now that I don't label myself as busy, I am finding that I have a better attitude towards the additions to my to-do list. Now I think 'I can do that. I can fit that in'. And I do. I've also found (as previously mentioned here under 'Routines and Busyness') that when my schedule is full I work more efficiently; knowing that there are other things lined up for me to do means I get on with tasks.

On a practical note, there are three things that have really helped me with fitting lots into my day:

  • the apple calendar (there are other calendars available) which syncs between my ipad, iphone and icloud. I use this instead of a paper diary these days and I plan jobs into consecutive blocks of time. The calendar reminds me when it is time to do something; it's a bit like having my mum around and is very effective - I have to do it if the calendar tells me to.
  • the apple reminders app which again syncs between devices. Both this app and the calendar app allow you to schedule and set reminders for jobs - this is almost the key to all my organisational success! Naturally I'm quite forgetful, but with these apps, you'd not be able to tell. I am now in the habit of reaching for the nearest device and making a note on my job lists (in the reminders app) or booking something in to my calendar, meaning that I don't have to remember to write it down later. If something doesn't end up getting done, I just change the date and time of when I'm going to do it.
  • an actual notebook, you know with paper pages. I have no scraps of paper. Everything goes in the notebook: CPD notes, planning ideas, answers to maths tasks that I need to mark, observation jottings, SLT meeting notes... everything goes in!
So by being busy, but not thinking of myself as busy, I find myself maximising the time I have and using it much more effectively. It's been a very simple change, but one that psychologically seems to have had a big impact on how I work.

Wednesday 20 January 2016

Unfailing Optimism: Does It Work?

Like damp rising within I've felt a fear: the fear that everything I write will be sneered at as idealistic, unrealistic, patronising and platitudinous. The very people I wish I could influence (not for my gain but theirs) are predisposed to believe that change for the better is not achievable. Indeed I've had such comments; other people simply refuse to engage.

Some have interpreted my content as advice that we teachers should just shut up and get on with the job resigning ourselves to the fact that we have to work 90 hour weeks (probably). They think positivity and optimism in the face of turbulent times in the profession are worthless and pointless qualities to be advocating. Despite the fact that I constantly try to back up the calls for positivity and optimism with practical advice, I'm sure there remain naysayers and detractors. 

"He was unfailingly optimistic, and disapproved strongly if anyone showed a long face," wrote a Frank Hurley of Frank Wild, Ernest Shackleton's second-in-command on the harrowing Endurance expedition to the South Pole. After months of being stuck in pack ice, losing their ship, sailing through icy seas with set back after set back along the way, Frank Wild, when left in charge of the majority of the crew on Elephant Island whilst Shackleton pushed on to find help, still expected his men to be positive and optimistic. And it saved their lives. Of course he ensured, as Shackleton did also, that many practical steps were taken to make sure that pessimism, hatred and depression didn't set in after braving the polar seas in life-threatening conditions.

Perhaps, if being 'unfailingly optimistic' can save lives, then maybe it can change lives too. Positive thinking might seem wishy-washy and unscientific but in survival scenarios it has been seen time and time again that positivity wins the day. For Shackleton and his crew, where expeditions such as Scott's ended in fatality, optimism was key: no matter how bad things were (and things were bad) Shackleton never gave the slightest sign to his crew that he thought they were going to die. He optimistically believed that they would make it out alive, and against all the odds, they did.

It is interesting that the Endurance crew members' diaries reveal that throughout the ordeal they felt well-led, looked-after and happy, and in turn most of the crew members, most of the time, were optimistic too, never doubting their leader and his optimism.

Sometimes we have to force ourselves to be positive in our thinking in order to effect change. Waiting for a situation to alter before you can think positively and feel well and happy is the wrong way round. If Shackleton had waited until he'd reached the whaling station where help lay he would no doubt have reached it with many of his crew members dead, that's if he wasn't dead himself. We must rise above the difficulties of a situation, think optimistically and let that steer our thoughts, ideas and decisions if we are to survive the wilds of teaching right now.

To finish, a quote from Shackleton himself, when asked to give some advice to some school children: "...in trouble, danger, and disappointment never give up hope. The worst can always be got over."

Tuesday 12 January 2016

Working For The Weekend

Some might say I labour under the illusion that, as a teacher, one doesn't have to work at the weekends. Except it's not an illusion because I don't work at the weekends. There are others like me. Working at the weekend at home would be problematic for me as three under-five-year-old girls also live in my house. They are looked after all week by my amazing wife and by the time Friday night comes around I have to flick the 'work' switch to off and the 'life' switch to on. My wife needs me to, the girls need me to and I need to, too. To take it further, my colleagues need me to, my class need me to, my boss needs me to - if I haven't recharged my batteries at the weekend then work suffers as well.

So, how is this possible? 

Firstly, I recognise that I work in a supportive school with leaders who I know I can talk to if things are getting too much. When I was at interview for my post, I made them aware of my family situation - they took me on knowing that my whole life wouldn't be committed to the job, and they weren't empty promises. I am provided with a good amount of time to get work done within school hours, but just as all teachers find, it still isn't enough.

However, analysing my current situation, I think, could perhaps help one or two others. For example, I know weekends are out-of-bounds. My deadline for the week is Friday home-time, and all being well, work won't resume until Monday morning (apart from those times when I re-plan a whole lesson in the shower on Saturday morning). What might help you to avoid weekend work?

Deadlines
Deadlines are widely acknowledged to be an important aspect of productivity. What would happen if you set a similar deadline to the one my family dictates? If you've ever known an event was going to stop you from working at the weekend, then you probably got done what needed doing during the week, then enjoyed your best friend's wedding or your partner's birthday weekend away, possibly even returning to work on Monday feeling relaxed (even if you did get that Sunday-night feeling as you thought about another busy week ahead).

Routine & Busyness
I recently visited a physiotherapist who prescribed a few exercises which are to be completed three times a day. In the week, at my busiest times, I do every set of exercises. At the weekend, when I have loads of time to spare, I do one set at best. What's the difference? Routine and busyness. When I'm busy, I get more done as part of my daily routine. At less busy times, like the weekend, I am less productive. Using up those spare bits of time during the week can reap you the benefits at the weekend. You're probably more likely to be productive in those short time slots, in amongst the busyness of doing other jobs, than you might be at the weekend after you've had a lie in, a leisurely coffee and have neglected to get dressed!

Focus
I have to focus in order to be productive. To get more done in less time I have to do one task at a time. If other things are going on then I am distracted and take far longer to do things. Many teachers plan with the TV 'on in the background' (guaranteed not to be in the background, but in front of them!) - this one, I'm sure is down to personal preference, but removing all distractions (such as the TV) may just help you to cut down on work time. I'm convinced the work/life balance doesn't mean doing both at the same time, rather it means doing one, then the other: some work, then some play. 

My pastor always says 'If you don't book it in, you book it out!' and it is true; booking in time on the life side of the balance is a better way to ensure you get it. By making deadlines you are carving out time for 'you' (and your family, friends, hobbies etc), which is essential for your wellbeing. By using time during the week whilst you're already caught in the momentum of busyness you will achieve more. And by dedicating time to work without distractions you will be more productive. Any one of these time-saving methods could be employed alone, but together they are a powerful formula for beginning to avoid weekend work.

This video (The Science of Productivity) has some more great tips for how to get more done in less time: